[ES_JOBS_NET] Program Assistant, Laboratory for Atmospheric and Space Physics (LASP), University of Colorado at Boulder

The Laboratory for Atmospheric and Space Physics
(LASP) at CU Boulder has a position available to provide
coordination and support in our Engineering Division by
coordinating and facilitating science and engineering
program efforts within LASP and with external scientists
and subcontractors in various programs and proposals. This
position will require a wide range of skills from basic
meeting arrangements to occasional complex proposal
preparation. Responsibilities and
Duties Include:

Provide key role in preparation of technical
presentations and reports. Tasks include coordinating
input in multiple formats from multiple sources,
editing, inserting graphics, and preparing
presentation materials from rough content.

Schedule and coordinate team meetings, travel
schedules, traveler accommodation contracts, and
off-site meeting venues.

Organize, coordinate, and shop for special events,
conferences and meetings. This includes preparing and
publishing conference materials.

Support the program management staff in establishing
new procedures as directed.

Provide Zoom-based meeting support.

Handle confidential communication.

Coordinate travel planning and expenses reporting
for the program manager.

Assist in weekly meetings by collecting and printing
weekly meeting materials for management team.

Work with LASP procurement department to complete
ordering process.

Update and maintain organizational chart,
distribution lists and contact lists.

Maintain security by following procedures and
instructing visitors.

Take notes of regular team meetings and track action

Assist the legal department with export compliance

Work with other Program Assistants to coordinate
work activities, meet deadlines, and provide support
where needed.

Provide managerial oversight of daily facility
activity needs.

Minimum Requirements 

BA or BS degree or equivalent experience.

Experience with Microsoft windows operating system.

Highly proficient with the following

software programs: Microsoft office
(OneNote, Excel, Power Point, Word, 
Visio), Adobe (Acrobat Pro, Photoshop, Lightroom). 

Proficiency with SharePoint, Alfresco and Confluence
a plus.

Good business and technical writing skills.

Demonstrated ability to handle complex, multiple,
and concurrent tasks often under tight deadlines.

Ability to be self-directing and work independently
with minimal supervision.

Excellent interpersonal skills, organizational
skills and demonstrated ability to work under

Ability to be resourceful and proactive in dealing
with new issues as they arise.

Due to ITAR requirements on NASA programs, only US
Citizens and Permanent Residents need apply 
Special Instructions to Applicants 

If you have technical difficulties submitting application
information, please contact the CU Careers help desk at 
303-860-4200, extension 2 or cucareershelp@cu.edu 

All other job related inquiries should be directed to the
posting contact for this posting. 
Click here to view Special Instructions and General
Information for Veterans and Classified Staff positions. 
Application Materials Required 

Cover Letter, Resume/CV 
Application Materials Instructions 

To apply, please submit the following materials to this
posting at http://ift.tt/1OMdW6c:
1. A cover letter that specifically addresses the job
requirements and outlines qualifications. 
2. A current resume. 
3. DD-214 for veteran applicants. 
(For classified postings only). Please name your documents
as follows: First-Last-Resume-Job
Number; First-Last-CL-Job Number. 
During upload, please indicate the type of document to
ensure accurate submission.

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